Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Notes to Prepare for a Work Trip
If the car is for a business trip, begin by writing down the exact dates and times you need it, including any early start or late finish that might influence your booking. Record the driver details the team will ask for and the address where the car should be delivered or collected. Think about what you will carry: a laptop bag and overnight case suggest a compact option, whereas sample cases or display equipment may point towards an estate or SUV. Note the contact details of anyone you are meeting, in case timings shift, and check whether your accommodation has parking arrangements worth mentioning when you enquire. Asking about vehicle groups before you book leaves room to adjust if your schedule changes.
Arranging an Extended Stay
For a longer hire, list the full span of dates, including any days you will not need the car, since the team can explain how that affects the arrangement. Note where you will be based and whether you might want the vehicle delivered to one address and collected from another. Consider your expected mileage pattern in general terms, such as daily commuting versus occasional use, and mention it when asking for a quote. If you are staying with family or at a hotel, record a contact number there in case delivery needs coordinating. It is also worth asking whether a people carrier or executive saloon would suit your group better if additional colleagues or relatives join partway through the stay.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















