Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Entrances and Items
Will that sofa actually pass through the door? Answering that early saves a scramble later. Measure the height, width and depth of each large item, then measure the entrances, corridors and stairwells it must clear at both ends, and write the figures side by side. Note the dates you have in mind and the access arrangements at each address, including anyone who controls entry, with a phone number. If goods are being delivered to a third party, record their contact details and any times they can accept them. The questions still open are whether a Luton or a dropside suits the mixed load, whether a crew van is needed for extra passengers, and what the team will ask to see before matching a vehicle and confirming a price for your dates.
Keeping a Load Inventory
A written inventory can turn a busy moving day into a calmer one. As each box is sealed, jot a short note of what sits inside and which room it came from, so nothing becomes a mystery at the far end. Give special attention to awkward pieces such as mirrors, lamps or tools, marking them clearly so they travel last or ride separately. Before setting off, glance over the list and check it against what is actually in the van, then repeat that check once everything has been unloaded. It also helps to keep the note with you rather than packed away. When you speak with the team, mention roughly how much you are moving and the access at each address, and they can suggest a suitable vehicle.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.