Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Building your arrival-day itinerary
What happens once you land or arrive? Writing a simple hour-by-hour plan for the first day helps you brief the team accurately when you ask for a quote. Note your arrival time, the address where the car is needed, and any stops you expect to make, such as collecting keys or picking up groceries. Add fixed appointments, like a hotel check-in window, so nothing gets missed in the rush. If several drivers share the trip, record who is driving first and when you plan to swap. Sharing this itinerary with the team alongside your dates and driver details allows them to discuss collection or delivery options that match your schedule rather than a generic slot.
Sharing trip details with companions
Who else needs to know the plan? Before departure, send your travel companions a short summary covering the dates, where the car will be collected or delivered, and roughly when you expect to arrive at each stop. Include a mobile number for the person coordinating the trip so late changes reach everyone quickly. If passengers have differing luggage amounts or need specific vehicles features, such as an automatic for a nervous driver, gather these preferences early and mention them when you enquire. You might also agree what happens if a flight is delayed or a meeting overruns. A shared note or group message keeps the whole party working from the same information.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















