Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Getting Your Move Details in Order
What information should you gather before requesting a van for a move? Begin with a full inventory of what is travelling. Work through each room and note the furniture, boxes and loose items, recording rough dimensions for anything bulky like a sofa, dining table or fridge, since the hire team uses these details when suggesting a small van, Transit, Luton, dropside or crew van. Next, write down your preferred dates, the addresses for collection and delivery, and any access arrangements at each end, such as parking restrictions or gate widths you already know about. If items are heading to more than one destination, list those separately with a contact name and number for each. Passing this complete picture to the team when you ask for a quote gives you accurate answers about which vehicles might suit.
Coordinating Helpers for Hire Day
Who is going to lend a hand on the day? Arranging your helpers in advance is just as important as choosing the van. Make a note of who is available, what times they can commit to, and whether anyone can only help at one end of the journey. If a friend or family member is receiving furniture at the destination, record their phone number so they can be contacted if the schedule shifts. Confirm the meeting time and place with everyone a day or two beforehand, and keep a short list of any last-minute items so nothing is forgotten in the rush. When you speak to the team about the hire, you can also raise any open questions about the hire period or vehicle options, making sure the arrangements you book line up with the help you have organised.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.