Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Boxed Belongings Before You Call
Start with a simple written inventory of everything that will travel in boxes. Note the number of boxes, their approximate sizes and which rooms they come from, since a tally grouped by category often reveals items you would otherwise forget. Record anything inside them that is fragile or oddly shaped, and set aside a separate line for items that will not fit in a box at all. If some boxes are heading to different addresses, mark which ones go where and note the contact person at each destination. This list becomes the reference point when discussing access arrangements and hire dates with the team, and it helps the conversation stay specific to your actual job.
Measuring Bulky Items in Advance
Anything large deserves its own measurements before you request a quote. For each bulky piece, record the height, width and depth at its widest points, and note whether it can be taken apart, whether the parts separate into smaller units and how many people would be needed to move it through doorways at either end. Photographs can help you remember proportions later. It is also worth listing the addresses involved and any recipient contact details, since someone may need to be present to receive the item. These figures and notes give the team something concrete to work with when matching the job to a van.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.