Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Will your items actually fit?
How do you know which van size to ask for? Start by measuring your largest items, noting height, width and depth, then count everything else you plan to move. Write down awkward pieces such as wardrobes, sofas or long lengths of timber, since these usually decide the vehicle rather than the total number of boxes. Record the access arrangements at both ends: gate widths, narrow lanes, parking restrictions and whether you can get close to the door. If a furniture store or seller is involved, keep their contact details with your notes so you can confirm collection windows. Pass all of this to the team when you enquire, and ask which van groups they would suggest, so the choice rests on measurements rather than guesswork.
Coordinating helpers around the hire
If friends or colleagues are lending a hand, agree the timing with them before you confirm the van dates, and write down who is available for which part of the day. Note whether anyone helping has a van-driving background, in case you want to add them as a driver, and gather their details in advance so the booking is not held up. Share the addresses, expected arrival windows and the mobile numbers of anyone at the other end, such as a seller, site manager or storage facility contact. Ask the team about collection and return times so your helpers know when to arrive and when the job should be finished. A short message to everyone the evening before, with the plan and any changes, keeps the day running smoothly.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.