Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Items and Checking Entrances
Will everything actually go where it needs to? That question is worth answering before you request a quote. Walk the route each item must travel and note the widths of doorways, corridors, gates and any tight corners, recording the narrowest measurement. Then measure the items themselves: length, width, height and quantity for each, including anything awkward such as a sofa, wardrobe or workbench. Write these figures down rather than estimating, and photograph anything unusual to describe to the team. If a destination has restrictions, such as a shared entrance or limited parking, ask the contact there about access rather than assuming. Supplying the full list of dimensions and quantities lets the team discuss which van category suits the job, and it highlights gaps in your own knowledge early.
Sketching a Rough Unloading Order
If several stops or rooms are involved, a simple written plan of where each item ends up keeps the day organised. List your items in groups by destination, whether that is a first floor, a garage or a separate address, and note which pieces belong together, such as a desk and its chair. Record any recipient contact details for each stop so you can confirm arrival windows on the day. You do not need anything elaborate; a numbered list on paper is enough. Think about which items you will need quickest once the van arrives, and mark those on the plan. Questions worth raising with the hire team include whether your dates allow a relaxed schedule and how a second trip would affect the booking if the load proves larger than expected.
Explore other van hire areas
What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.