Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Load Inventory
Start with a written inventory of everything you intend to carry, room by room or job by job. For each item, note its name, approximate dimensions and any quirks, such as a wardrobe that comes apart or a fridge that must stay upright. Count boxes separately from furniture, and flag anything fragile so it can be discussed when you book. If the list is long, group it by destination, since a single van might serve two addresses in one day. Photographing larger pieces can help you describe them accurately later. When you request a quote, send the inventory along with your dates and access notes, and ask which van options would suit the load. Any gaps in your list are worth filling before the hire begins, not during it.
Noting Where Each Item Is Headed
Alongside the inventory, it is worth recording the order in which items will be needed at the far end, since this shapes how you describe the job. Write each destination address, a contact name and phone number for whoever is receiving goods there, and any time window they have given you. If some items go to storage and others to a new address, label the list accordingly so nothing is described vaguely when you book. For furniture collections from a shop or a private seller, note the seller's contact details and collection reference. Questions about access at each address, such as gate widths or parking, belong with the person at that address. Bringing a complete set of notes to your quote request leaves fewer open questions for the hire itself.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.