Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Your Helpers
How many people does your move actually need? Writing down a helper list answers that question early. Note who has confirmed, who is tentative, and what time each person can start, since helpers arriving at different hours changes the shape of the day. Record their contact numbers in one place so you can send updates if the schedule slips, and agree in advance who is handling which rooms or tasks. If someone is only available for part of the day, mark that next to their name. It can also be worth noting any equipment helpers are bringing, such as a trolley or tools, purely so you know what is covered. A coordinated list keeps everyone working from the same plan and reduces the chance of missing hands at a key moment.
Listing Boxes for the Journey
Boxed belongings deserve their own record alongside the helper list. As you pack, label each box with its room and a rough contents note, then add it to a master list you can check off at the storage unit or new address. Count the boxes per room and note any that hold fragile items, so you can flag them to helpers on the day. Keep a note of any furniture that will travel separately from its fixings so nothing is overlooked. Where a collection from a shop forms part of the trip, include the item reference and any collection window you have arranged. When you speak to the team about a small van, Transit, Luton, dropside or crew van, this list lets you describe what needs carrying and the access arrangements without relying on memory alone.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.