Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
List Every Box Before You Book
Start with a simple written inventory of what you plan to move. Count the boxes, note their approximate dimensions, and record anything awkward such as a rolled rug, a dismantled bed frame or a set of shelving still in flat-pack form. If some items are still unboxed, list them separately so nothing gets forgotten in the final count. Where a box holds fragile goods, a note beside it helps you keep track during conversations about the job. Once the list is complete, you can share it when asking for a quote, along with the access arrangements at both ends and the dates you have in mind. The team can then advise on matching the load to a small van, Transit, Luton, dropside or crew van where available, and you will have a clear record to refer back to.
One Trip or Several: Weighing It Up
A useful exercise is to sketch out whether the job could be done in a single run or whether several shorter trips are realistic. Write down the full list of items, then consider which pieces must travel together and which could wait if needed. Think about the hours available on the day, whether anyone is expecting the items at a particular time, and whether the receiving contact can accept deliveries across a window or only at a set hour. If you lean towards one trip, note the total volume as best you can estimate it; if several runs seem workable, record how many you expect and roughly what each would carry. Both outlines are worth raising when you request a quote, since the team can talk through vehicle options and availability with your notes in hand.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.