Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Will Your Items Fit Through the Entrance?
The first question worth answering is whether each item will pass through the spaces it must travel. Measure the height, width and depth of the largest pieces, then measure the doorways, corridors and stairwells they will cross, noting the narrowest point of each. Record these figures together so you can spot any tight fits at a glance. If a sofa or wardrobe comes apart, note that beside its measurements. Write down the access arrangements at every address involved, including which entrance to use and any restrictions the site contact has mentioned. With these notes ready, you can ask the team how they would match your list to the van types available on your dates, and raise anything still unresolved when you request a quote.
Recording Your Boxed Belongings
Alongside the large items, keep a clear account of your boxes. Number them and note the room each one came from, which makes the unpacking side easier to track. Count the boxes room by room and write the totals down rather than estimating. Mark any cartons containing fragile goods, and note any that are unusually heavy or an awkward shape, since these details are worth mentioning when you speak to the team. If boxes are spread across a loft, garage or storage unit, list each location separately. You can then share the full record and ask which vehicle option the team would suggest for the quantity described, and check whether your intended hire dates line up with what is available.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.