Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Details Worth Writing Down First
Start your enquiry by recording what the van will carry and when it is needed. A short list covering the items, their rough sizes, the collection and drop-off addresses and the dates you have in mind gives the team a clear picture from the outset. Note whether anyone will be present at each end to receive or hand over goods, and include a contact number for them if possible, since this information often proves useful when arrangements are being confirmed. If your job involves a delivery to a third party, write down their name and preferred timing too. Having these details prepared means you can answer follow-up questions quickly, and it helps you think through the job in your own time rather than trying to recall specifics on the spot.
Carrying Hobby and Leisure Equipment
If the van is for hobby equipment, whether that is camping gear, bicycles, model railway boards or materials for a craft stall, it is worth listing each item before you make contact. Measuring the longest pieces and noting whether anything is fragile or awkwardly shaped gives the team useful context when suggesting a vehicle. Think about when the equipment is needed and whether it will return with you or stay somewhere else afterwards, as either scenario might affect the dates you request. Should a friend or club member be receiving any of it, keep their contact details to hand. You may also want to ask whether the equipment you have described suits a small van or something larger, which is a reasonable question to raise when requesting your quote.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.