Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Coordinating Helpers on Moving Day
Who is actually going to be there, and when? Settle that question by drawing up a simple rota before the hire is booked. Write down each person who has agreed to help, the time they can start, and the hours they can stay. Note whether anyone is only available at one end of the journey, such as a friend who can assist at the old house but not the new one. Record a mobile number for every helper, plus the contact at the destination who will receive the items. If helpers are bringing their own equipment, such as trolleys or blankets, list those too so you know what is already covered. Gaps in the rota, such as an afternoon with nobody available, are worth noting as questions for the team when you confirm the hire dates.
Measuring Bulky Items in Advance
Which items will decide the shape of the whole job? Usually it is the largest ones, so measure them before requesting a quote. For each bulky piece, note the height, width and depth, and whether any part comes off, such as legs, doors or a headboard. Record the packed dimensions of anything in boxes, including boxed bicycles or flat-pack furniture, and write down how many of each size you have. Add soft items such as mattresses and rugs to the list, since they take up room even when they are light. If an item is going to a second address or into storage, note that as well. These measurements and quantities can then be shared with the team, so they can discuss which van options might suit the job and the dates you have in mind.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.