Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Setting Aside Realistic Time for Packing
Write down your intended hire dates first, then work backwards and estimate how long packing will genuinely take if you list your items room by room. If the inventory runs longer than expected, it may be worth extending the hire period rather than compressing the schedule, so note both options before enquiring. Record the dimensions of the largest pieces, the total number of boxes and bags, and any items that will need wrapping or dismantling, since each adds time you cannot recover later. Add the contact details of anyone receiving goods at the far end, plus a spare number in case they are unavailable. Finally, list the questions you still have about the vehicle and timings. A dated schedule with these details attached gives you something concrete to discuss when you request a quote.
Weighing One Trip Against Several
Some jobs suit a single longer outing, while others split naturally into shorter runs, and deciding between them starts with counting what you actually have. List every item with its approximate dimensions, then consider whether the whole collection could travel together or whether certain pieces, perhaps a sofa or a stack of long boards, complicate the picture. If you are contemplating two trips, note the distance between addresses, the time each leg might occupy and whether anyone at the destination can accept deliveries at both hours. Record the dates you have in mind for each option, since spreading work across days changes what you ask for. Whichever route you lean towards, the itemised list and your open questions about vehicle suitability give the team what it needs to respond accurately.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.