Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Moving boxed belongings
Start by writing down what will actually travel. Count the boxes, note their approximate dimensions and record which room each one belongs to, since a simple label such as kitchen or study helps you keep track at both ends. If some boxes hold fragile items, make a separate note so nothing gets overlooked when plans change. Measure any awkward pieces, such as rolled rugs or flat-packed units, and add them to the same list rather than keeping them in your head. Photograph the finished inventory if that helps you remember it. The question to keep open is whether everything fits in one journey, and a written list gives the hire team something concrete to work from when matching you to a van.
Allowing time for packing and loading
Think about the clock before you commit to dates. Write down when you can begin packing, how long the wrapping and boxing is likely to take, and when the van needs to be ready to go. If helpers are joining, ask each person which hours they can offer and note their answers, because a schedule built on guesses tends to slip. Record the access arrangements at both ends, including any time limits at the collection or drop-off point, and confirm them with the relevant contact there. Decide whether you want padding, tape or blankets on hand and note where you will get them. Leaving gaps in the timetable for the unexpected, such as a delayed start or an extra item found at the last minute, keeps the day from feeling rushed.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.