Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Hobby Equipment Before You Book
Start by listing every piece of equipment the van needs to carry. Whether that is a kayak, a market stall, model railway boards or band instruments, note each item's length, width and height, plus anything that dismantles into smaller parts. Measurements sent with your enquiry help the team judge which option suits, from a small van upwards. Consider whether any item is awkwardly shaped rather than simply bulky, and say so when you ask for a quote. It also helps to confirm the dates you need, whether the hire covers a single day or a weekend event, and whether the equipment returns with you or stays at the venue.
Keeping a Written Load Inventory
Before the hire begins, put together a written inventory of everything going in the van. Group items by destination if you are making several stops, and note which pieces belong to other people, such as furniture bought from a private seller or stock collected on behalf of a customer. Record identifying details like colours, serial numbers or fragile labels so nothing is mixed up along the way. If a recipient is expecting goods, keep their name and phone number with the list rather than in your head. Questions worth asking include how the inventory affects the vehicle choice, and whether the team would like the list in advance to confirm the booking.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.