Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Who Will Be There on the Day?
How many people does your job actually involve? That question is worth answering early, because helpers are often the difference between a calm day and a rushed one. Make a list of everyone who has agreed to assist, with a note of when each person is available and a phone number for each. If somebody is only free for part of the day, record which window they can cover so you can schedule the heavier stages of your plan around their hours. Add the contact details for anyone receiving items at the far end, including a name and number, and note any time slots they have agreed to. Where a helper might drop out, think about who you would call instead and keep that backup name on the same list.
Measuring Bulky Items Before You Book
Once you know who is coming, turn attention to what is travelling. Go through your load room by room and list each bulky piece, then take measurements of its length, width and height, writing the figures next to the item rather than trusting memory. Note whether anything comes apart, such as a bed frame with removable legs or a shelving unit that flat-packs, and record the dimensions both assembled and separated. Count the loose boxes and bags as well, since these add up quickly. With that list complete, you can tell the team exactly what you need to carry and the access arrangements at each end, and ask which vehicle options they would suggest. Any gaps in your measurements are simply questions to resolve before you confirm dates.
Explore other van hire areas
Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.