Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
One decision worth making early is whether to measure the large pieces you plan to move. Note the height, width and depth of each item, including wardrobes, sofas, mattresses or workbenches, and write the figures down rather than estimating. If anything can be dismantled, record which parts come apart and the size of the resulting pieces. Keep the list with you when you request a quote so the team can compare your measurements against the van sizes on offer. You might also note whether items are awkward shapes, such as L-shaped desks or tall mirrors, since these details matter when choosing between a small van, Transit, Luton, dropside or crew van. Any gaps in your measurements are worth filling before you commit.
Keeping a Load Inventory Handy
A written inventory is another practical step you can prepare in advance. List every item you expect to carry, grouped by room or by job, and add quantities so nothing is forgotten on the day. For a house move, this might mean three boxes of kitchen goods, two bedside cabinets and a dining table; for trade work, it could be tools, materials and offcuts. Note the condition of valuable or fragile pieces and photograph them if that helps your own records. Include the hire dates and the access arrangements at each end, plus a contact number for anyone receiving goods. When you ask for a quote, share the inventory and ask any questions about which vehicle suits the load, so the team can respond with specifics rather than guesswork.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.