Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down the Details of Your Load
Start with a written inventory of everything that needs to travel, since this single document shapes most of your booking decisions. Note each item, its approximate dimensions and any awkward features such as protruding legs or detachable parts, plus a rough count of boxes and bags. If some pieces are still undecided, mark them clearly so the final list can be updated. Record the collection and drop-off addresses, the names and numbers of anyone receiving goods, and the dates and times you have in mind. Where access depends on a third party, such as a storage facility or a seller releasing furniture, note their contact details too, because you may need to confirm arrangements with them directly before the hire can be planned properly.
Structuring the Days Around a Move
When a household move is involved, sketch a rough order for the days either side of the van hire. Decide which rooms you will pack first and when each area needs to be finished, then set aside a realistic window for wrapping and boxing rather than treating packing as a last-minute task. Note any items that will not travel with the van, such as valuables or perishables, and where they are going instead. If you are relying on helpers, record when each person is free and how they can be reached on the day. Questions to put to the team might include how long the hire period can run and which vehicle option suits the inventory you have written, leaving the finer points open until your list is settled.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.