Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a Household Move
How far ahead should you start listing items for a house move? As soon as you know the date, begin with room-by-room notes: number of boxes, any white goods, beds, sofas and anything unusually long or tall. Record approximate dimensions for the largest pieces, plus the total number of bags and boxes you expect, and include these details in your enquiry so the team can discuss which of their van options might suit the job. Note the hire dates, including any flexibility, and whether you need the van for a single day or across several. If a friend is collecting furniture on your behalf, keep their contact details handy. Open questions for your quote might include whether a larger option is available if your list grows.
Comparing One Trip with Several
If you are weighing a single outing against a few shorter runs, the useful exercise is a written comparison rather than a guess. List the items per trip, note the dates and times you would need the van for each option, and count how many people would travel each time. Record the address at each end, along with a contact name and number for anyone receiving goods, so you can confirm access arrangements when you call. Ask the team whether the vehicle you prefer is available across all the dates involved, and whether gaps between runs would leave you holding the van longer than intended. Keeping both plans on paper makes it easier to discuss the practical differences and settle on the arrangement that suits the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.