Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Written Load Inventory
Start by writing down everything you intend to carry, grouping items by room or by job so nothing gets overlooked. For each entry, note the quantity, the approximate dimensions and whether the item is boxed, loose or fragile, since a list that simply says "furniture" leaves too many questions open. Include the awkward pieces others forget: ladders, plant pots, mirrors, bikes or a chest of drawers that cannot be dismantled. Keep a copy of this inventory on your phone as well as on paper, and update it if plans change before the hire date. When you contact the team for a quote, send the list across and ask whether anything on it raises questions, because an accurate record of quantities and sizes gives you something concrete to discuss.
Organising a Household Move
A household move runs more smoothly when the paperwork matches the reality, so begin with your target date and work backwards. Note which rooms need emptying first, whether any items are staying behind, and where each category of belongings is going, whether that is a new address or a storage unit. Record the contact details for anyone receiving deliveries or granting access at either end, including phone numbers, so you can share them if needed. Sketch a simple itinerary for the day, listing arrival times, stops and any deadlines such as key handovers. When you request a quote, mention your date, the full inventory and your itinerary outline, then ask any open questions about vehicle choice, since the answers may depend on what you are moving and when.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.