Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to Write Down First
Before asking for a quote, it pays to put a few details on paper. Start with the hire dates, including whether you might need the van for an extra morning if the job overruns. Next, list every item you intend to carry, noting the longest, tallest and widest pieces with a tape measure rather than a guess. Record the access arrangements at both ends: gate widths, parking restrictions and any time limits on loading bays. If someone will meet you at the destination, keep their name and phone number with your notes. Finally, jot down any questions that remain open, such as whether a crew van suits your group. A written list gives the team a clear basis for matching the job to a vehicle.
Transporting Hobby Equipment
Hobby equipment often comes in awkward shapes, so a little recording work beforehand saves confusion later. If you are moving a model railway layout, a kayak, a set of dive gear or a stall for a craft fair, measure each piece at its extreme points rather than its typical footprint, and note whether anything can be dismantled. Write down the number of separate items, since a collection of small boxes presents a different picture from one bulky object. Where a destination such as a club hall or showground is involved, note the contact details of whoever manages it, because questions about access and opening hours belong to them. Passing these measurements and counts to the team lets them advise on the right van size.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.